Room Layouts with Cvent Event Diagramming Tool
Cvent Event Diagramming is used in our organization to create floorplans and mapping of events. It is an easy tool to assist with seating …
Starting at $199 per month billed annually
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What is Cvent Event Diagramming?
Cvent Event Diagramming (Social Tables) is a software application that allows event planners and properties to work together online. Cvent's cloud-based hospitality software positions event properties to increase sales and work more collaboratively and efficiently with their event, and meeting…
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Pricing
ESSENTIAL
$0
Cloud
PROFESSIONAL
$199
Cloud
per month billed annually
CUSTOM PACKAGE
Contact
Cloud
Entry-level set up fee?
- No setup fee
For the latest information on pricing, visithttps://www.socialtables.com/pricing
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Starting price (does not include set up fee)
- $199 per month billed annually
Product Details
- About
- Competitors
- Tech Details
- FAQs
What is Cvent Event Diagramming?
Cvent Event Diagramming (Social Tables) is a software application that allows event planners and properties to work together online. Cvent's cloud-based hospitality software positions event properties to increase sales and work more collaboratively and efficiently with their event, and meeting customers. The vendor boasts over 175,000 unique users who rely on Social Tables and state that over 4 million events have been planned within the platform.
Cvent Event Diagramming Features
- Supported: Showcase a space: Sell the vision of the space with accurate floor plans and differentiating details planners need to know.
- Supported: Create custom diagrams fast: Provide a personalized experience and save time with templates, favorites, and customizable objects.
- Supported: Collaborate in real-time: Strengthen relationships by inviting clients or vendors to watch and comment as changes are made on diagrams they can see.
Cvent Event Diagramming Screenshots
Cvent Event Diagramming Competitors
Cvent Event Diagramming Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android, Mobile Web |
| Supported Languages | English, French, Portuguese, Spanish |
Frequently Asked Questions
Cvent Event Diagramming starts at $199.
AutoCAD, Amadeus Sales & Event Management, and Room Viewer are common alternatives for Cvent Event Diagramming.
Reviewers rate Mobile Application highest, with a score of 6.7.
The most common users of Cvent Event Diagramming are from Mid-sized Companies (51-1,000 employees).
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- Business Problems Solved
- Pros
- Cons
- Recommendations
Cvent Social Tables has been widely used by event planners and designers looking to accurately design and visualize the space needed for their events. With its user-friendly interface and accurate dimensions, users have utilized the software to check layouts, arrange buffet tables, sponsor booths, and more before their events. It has proven especially valuable in situations where social distancing is required, as it allows event planners to create visual seating plans and layouts that adhere to health and safety guidelines. The program facilitates seamless organization of event floor plans across departments, making diagramming and layout tasks much easier. Not only does it save time by eliminating manual seating chart processes for large events, but it also improves communication with attendees through features such as exporting reports and importing data to CRM systems. By providing professional diagrams and allowing control over room layouts, Cvent Social Tables eliminates the need for outsourcing and offers a more convenient alternative to other programs. It has become a preferred choice for event planners, hotel contacts, third-party planning companies, and vendors alike due to its ability to streamline event planning processes and improve the overall attendee experience.
User Interface: Many users have praised the user interface of the software, describing it as seamless, aesthetically pleasing, and highly functional. Several reviewers have mentioned that they found the interface to be intuitive and easy to navigate, even for inexperienced planners.
Rich Features: Numerous users appreciated the well-developed features of the software. They stated that the developers clearly understand event planning and conference centers. Many reviewers liked the rich inventory of equipment and features that can be added to floor plans, as well as the tools provided to communicate and track space needs. Some users felt that this extensive range of features set this software apart from others in the market.
Seamless Collaboration: The collaboration feature is one of the favorite aspects of this software for many users. They find it easy to work with meeting planners and show them changes in real-time. This collaborative aspect enhances communication efficiency between teams, making event planning a smoother process overall.
Cons:
- Limited customization options: Some users have expressed frustration with the inability to customize standard equipment features, such as setting a standard podium size. Additionally, they have mentioned the lack of a note feature for updated layouts being emailed back and forth.
- Integration and compatibility issues: Several reviewers have mentioned difficulties in integrating with other events platforms like EMS and suggested automatic linking of maps to Reservations in booking software. Furthermore, some users have found the software's integration with CVENT's platform to be convoluted.
- User interface and performance concerns: Users have reported that the support provided by Social Tables is subpar. They also noted occasional lagging of the software, which could be attributed either to their internet connection or the program itself. In addition, there were mentions of freezing or errors occurring while using the software, along with slower response times on mobile devices.
Users commonly recommend the following actions when using Social Tables:
-
Try out the software for free and upgrade for more features. Users suggest taking advantage of the free trial period to get a feel for the software's capabilities before deciding to upgrade for additional features.
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Utilize demo and try with own space and furniture. It is highly recommended to request a demonstration of the software and try it with your own venue space and furniture to assess its suitability and ease of use.
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Combine with other event management tools. Users advise combining Social Tables with another event management tool for a more comprehensive event planning experience. They specifically mention using it in conjunction with Social Tables for improved diagrams and layouts.
These recommendations indicate that users find value in trying out the software, utilizing demos, and integrating it with other tools to enhance their event planning capabilities.
Attribute Ratings
Reviews
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September 12, 2023
Enhance your sale - easy to use!
Cvent Event Diagramming/Social Tables is a necessary tool to help planners plan their event in your hotel.
- Virtual Tour
- Precise Setup
- Various Diagram export options
- A way to set the front of the room so the chairs and tables face the right direction. This is helpful as we can use meeting spaces in different ways.
- Auto Preview
August 07, 2021
Cvent Review
My company uses Cvent for creating a shareable workplace to plan incentive travel trips and company meeting events. Cvent allows us to hold all the information for the simultaneous projects we run all on one database that all of our coworkers are able to access. I, myself, personally work on the registration end of Cvent and we really enjoy the capabilities for creating websites both front and back sides, and the registration fields are easy to use.
- Registration
- Website Design
- Customer Service
- The switch between the old Cvent and Cvent Flex is going pretty well, but there are certain differences that have proven difficult for some of our employees
March 04, 2021
Great program for diagramming and more
Cvent Social Tables is used to diagram event space as well as manage attendees attending events. This meets the needs of both the venue as well as the meeting planner using that venue. Especially during this time of social distancing, it is incredibly useful to correctly allocate our meeting space based on the size of a customer's meeting to keep with CDC guidelines.
- Ease of creating diagrams
- Space check to ensure social distancing
- Ability to render the diagram in 3D
- A development that would be useful would be the ability to reorder the diagrams to a custom order in one event so that when exported as one document, they are in an order that can be customized to flow well for the meeting planner.
February 11, 2020
Social Tables - Good not Great
We use Cvent Social Tables for room diagrams and assigned seating for large luncheon and dinner events. It is used across the organization and gives us a way to allow multiple people to collaborate on seating arrangements.
- Easy to seat people based on grouping together individuals
- Track everything in one place including meal preference
- When you're viewing people to seat, you should be able to sort by last name
- Would like to see easier navigation when clicking and dragging people to seats
February 04, 2020
A Remedy For Assigned Seating Headaches!
Score 9 out of 10
Vetted Review
Verified User
We've used Social Tables for organizing awards gala seating via room diagrams and other assigned seating for large-scale events. It provides accurate dimensions, set-ups, and realistic planning tools.
- Visually appealing.
- Accurate and dependable dimensions and sizing.
- Would like to see more customization options.
- Better integration with Cvent.
January 24, 2020
Love Social Tables!
Since we switched to Cvent Social Tables, creating diagrams for my events has been a breeze. I find it to be quite user-friendly but if I ever have any issues, I enjoy that I can jump on a live chat with the support team and get any issues resolved quickly. The universal search feature and favorites option is a real time saver. Best of all, I enjoy that I am able to add my clients as collaborators so that they can make and changes themselves. For those less tech savvy clients, I find I can send a link to my client for them to view my actions in real time while I have them on the phone. I give it an A++!
- Universal Search
- Live Chat
- Improving service perimeter so that we can export multiple diagrams as one document rather than as individual PDFs. Currently because of the service perimeter settings, when we try to utilize the 'Export All' function, each diagram prints extremely small on the page.
- I would like to be able to save specific colors as favorites. I tend to color code the items on a diagram (all AV in orange, all F&B in light blue, all items clients are providing in yellow, etc.). Currently, if I want to use a specific shade of a color, I have to select a currently shaded item and copy/paste the color code. Makes for extra steps in an otherwise quick process.
January 22, 2020
Social Tables User
Social Tables is used in one department at my organization. It is used to accurately create floor plans and review spaces for various meetings and events. It's much easier than trying to create your own diagram in word or another program.
- Ease of use
- Quality of product
- Missing functionality
- Sometimes have errors while using
January 21, 2020
A must have for any event planner!
Cvent Social Tables has been an awesome tool that we are using in our meeting and incentive department. Social tables is such a great tool that allows us to show a client how the layout of a room will look without having to travel to the venue. Our clients love seeing how their event will look.
- Easy to use
- Saves time and money from traveling to certain venues
- It doesn't have certain hotels
- A mobile app would be great
January 17, 2020
Loving it
We have a 35000 sq ft facility with multiple banquet rooms. Social tables allow diagraming specific rooms exactly to our specifications. For example, we have floating airwalls, and Cvent Social Tables allow us to adjust the walls in our rooms, just as we physically do in our rooms. Right now, it is being used by myself and one other person on the Operations Departments
- Easy To Use
- Saves in real time
- Support is terrible
January 17, 2020
Great for Collaboration Amongst Multiple Groups
Score 8 out of 10
Vetted Review
Verified User
In collaboration with one of our vendors, we use Cvent Social Tables to layout seating plans for our major event. Between needing 60% seating for our cocktail reception to doing assigned seating for 600 people for a gala dinner -- seating of which we only assign within ~24 hours of the event once we know how many people are in attendance. We can use the system to generate to scale seating assignments and assign table numbers so the team working on the seating chart can assign people. From within Cvent Social Tables, we can then import table numbers per attendee and use it to send out a quick email blast letting people know where they're sitting. In the past, our team would spend hours on the day of the event, calling people to let them know what table they'd be sitting at that night. So we're able to streamline that all now and allow our employees to better focus on the event attendee experience as a whole.
- Table Assignments
- Dietary Restrictions
- Time consuming at initial start.
- It's changed a lot so creates a learning curve frequently.
March 14, 2019
Social Tables Makes Tabling Easy
Social Tables is used every day in our company. We work with many different vendors and companies and it is the one program we all share. It makes it easy to design setup for a venue and have everyone access it at once.
- Saving past venues so you don't have to upload them again.
- The scaling feature is awesome especially when you're trying to decide if a particular thing will fit in a certain space.
- Being able to work on a project while someone else is working in the same project is really convenient.
- Often you are unable to place objects exactly where you want them. It can be frustrating.
- Not being able to see or visualize items in 3D makes you have to use your imagination a lot. Example, if you add a column, it just shows up as a circle.
- It is tedious when you have to use the heading boxes to adjust sizes.
March 14, 2019
Social Tables Isn't Just for Musical Chairs
We utilize Social Tables on-site at your building, which is used frequently to host meetings with different, unique room designs and set-ups. In addition, we host many off-site meetings in convention centers, hotels, special event venues, etc. and Social Tables allows us to provide our requirements visually and share the details with stakeholders. So far, I enjoy using the software because it has many time-saving features, such as Ctrl+C and Ctrl+V to copy and paste the same icons/objects. I enjoy the PDF booklet feature, that allows me to share all of my floor plans in one file. I would not consider myself a "super user", but will continue to learn the capabilities of the software.
- Seating charts
- Floor plans
- Time savings and no paper use
- Entering text on floor plans for specific notes is limited to one type of text. It would be nice to have additional fonts to highlight/differentiate.
- Need for additional objects, like double-sided poster boards.
- More venues and hotels need to upload their floor plans.
February 12, 2019
Streamlined Our Seating Assignment Needs
Our organization currently uses Social Tables primarily for the Awards Gala that takes place at our annual National Conference event. It is solely used within our event team within the Marketing Department. It allows us to eliminate the very manual process of assigning all (nearly 600) attendees seats for the evening. It also provides valuable reporting and exporting features allowing us quick access to the information on-site.
- User Interface: Very user-friendly and easy to navigate.
- Integration/exporting: Allows you to connect with your existing registration as well as export information into your needed format.
- Data Tags - you can apply data tags that can be used to communicate important details to vendors such as dietary restrictions, meal selection, etc.
- Stacking Data/Diagrams: Grouping diagrams together into one event would be helpful, or being able to create a couple different versions within the same event/diagram.
- Diagram Library: Continue to add to the library of diagrams they have stored from venues.
December 28, 2018
Great Product Overall
Social Tables is used in our organization for creating an event setup diagram and for the operational team to prepare the event according to the client's requests. It is also being used to determine possible setups for the particular locations.
- Cloud platform provides peace of mind for any IT Administrators that support Social Tables at their organization.
- Reliable application, never lost a diagram (accidentally deleted) created by users.
- Customers service is quick and helpful.
- The new platform is still buggy, but performance is slightly improving day by day.
- Should announce new upgrades to customers
- Needs to have global features
December 22, 2017
Social Tables?? A MUST!
Social Tables is mostly used by the Events Department at our hotel, but our Event Services & Event Set Up Teams have access to it as well and utilize the diagrams that we produce with our clients.
- Collaboration is one of my FAVORITE things about social tables. It's so easy to work with our meeting planners and actually show them in real time what I mean when I suggest we move something.
- I love that it is web-based so I can access it from anywhere--including walking the meeting space with a client.
- I love that it is web-based, but sometimes it does seem to lag a bit and I don't know if it is my internet or the program.
- When you collaborate, it would be nice if the automated email included a quick tutorial for the person being invited to participate.
December 07, 2017
Social Table for Party of more than one!
Social Tables is primarily used by the event planning firm I consult for. We use the software to establish and devise event plans and procedures for our pre-planning and layout meetings with our clients. It is presently being used by the principle and myself, occasionally a few of our staff employees use it. As the firm has grown tremendously, Social Tables allows us to customize planning without bombarding our client's time and space. We can illustrate all of our logistics in a "secret" manner so that the client can view and collaborate. It saves us from having to repeatedly visit the space and create new plans every time there is a modification.
- Illustrate live 2D and 3D layouts
- Create and position structures and landmarks in the system effortlessly using the key
- Drag and drop is priceless
- The Share feature is incredible for collaboration
- Social Tables could totally be more tablet friendly. When onsite, it can be difficult to tote a laptop that may be in use at the office.
- They could also invest in more of a colorful key system, helping to distinguish positioning better.
- They could add a note feature for some of the updated layouts being emailed back and forth.